Team Assistant – Part Time

About the Role:

SaCSA is seeking a proactive and dynamic Team Assistant to support our Training Products & Projects Team.

This role will involve:

• Diary management.
• Travel coordination.
• Managing shared inboxes, drafting correspondence and coordinating document approval flows.
• Drafting documents and presentations.
• Organising meetings and events with stakeholders.
• Preparing briefs, meeting agendas, taking meeting minutes and capturing action items.
• Maintaining up-to-date records in our database.
• Proofreading, editing and collating information for reports and planning.
• Additional administrative duties as needed.

About the Location and Flexibility:

This is a part-time role, looking at 2-3 days (15-22 hours) per week, with potential for this to eventually increase hours if needed. The role is being offered on a hybrid basis, with time in our Melbourne office each week near Flinders Station.

We are open to discussing what works for you, but our preference would be three days, Tuesday to Thursday, with Wednesday working from home (if desired). We embrace flexibility and are open to flexible hours, such as 3 shorter days.

About Us:

Service and Creative Skills Australia (SaCSA) is an industry-owned, industry-led Jobs & Skills Council (JSC), funded by the Department of Employment & Workplace Relations (DEWR). We offer workforce planning, guidance and advocacy for the following industries:

• Arts
• Personal Services
• Retail
• Tourism
• Hospitality

Working within a tripartite approach, SaCSA is the critical link between industry stakeholders, government and unions. We aim to provide a stronger, more strategic voice in ensuring Australia’s Vocational Education and Training sector delivers stronger outcomes for employers, workers, learners, trainers and educators.

As the leader in workforce development initiatives for our industries, SaCSA collaborates with industry to identify and articulate current and future employment trends and develops solutions that best serve those needs.

About You:

The ideal candidate will have:

• Exceptional organisational skills and a demonstrated ability to manage multiple projects and competing priorities.
• Exceptional written and verbal communication skills.
• Superior interpersonal skills and the ability to quickly build positive and productive working relationships with internal and external stakeholders.
• A proactive and thorough approach to managing competing priorities and deadlines.
• A strong attention to detail, ensuring accuracy in assigned work.
• Basic research and analysis skills, including the ability to problem solve and adapt to shifting priorities in a complex environment.
• Demonstrated computer literacy with solid proficiency in the Microsoft Office Suite.

You will stand out even more if you have:

• A working knowledge of Monday.com and/or Hubspot (desirable).
• Experience in a similar administrative or Personal/Executive Assistant role (desirable).
• Experience working within an RTO and/or an understanding of the VET sector (desirable).

How to Apply

Our process involves reviewing applications, conducting a HR screening (some additional questions and a brief chat), followed by two interviews with our team. Our final candidate will then progress to employment references and background checks.

Applications will be reviewed on a rolling basis, so apply today by clicking View & Apply Online below.

We welcome applicants from a range of backgrounds and experiences and our team embraces diversity in all its forms. First Nations peoples, people from culturally and linguistically diverse backgrounds, LGBTIQA+ and people with disabilities are strongly encouraged to apply.

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