Senior Finance and Pay Services Managers
The opportunity
The Finance Teams in the Finance and Pay Services Branch provide critical functions to support the day to day and future operations of ASIO. We are seeking experienced Management Accountants, Financial Accountants and Pay Services Managers.
You will be an enthusiastic team player with a finance background who loves working with numbers, is self-motivated, willing to learn and have a desire for continuous improvement.
As a dedicated team player, you will have a confident and approachable manner with excellent communication skills and the ability to build rapport. Your administrative and organisational skills, along with your attention to detail will ensure the Finance and Pay Services Branch achieves its deliverables. You will have an ability to lead, train, mentor and support junior team members within the team.
Role responsibilities
Management Accountant –AEE1 (EL1) level
As a Management Accountant, your duties may include but are not limited to:
- Business Partnering to assist with the analysis of client area business results through the budget, forecast, and month end processes.
- Leading meetings with stakeholders to support their understanding of financial reports and advice, including preparing and delivering any supplementary reports or advice to strengthen their decision-making.
- Coordinating and maintaining the Organisation’s external budget, preparation of external budget documentation including, Portfolio Budget Statements and Portfolio Additional Estimates Statements.
- Preparation of Department of Finance monthly and annual reporting and entry of results into Central Budget Management System (CBMS).
- Coordinating costings and advice for New Policy Proposals (NPPs) including, liaising with external agencies and stakeholders.
- Supervising, mentoring, and actively assisting junior staff through development of the Finance Business Partners team to build their skills and technical knowledge.
- Contributing to the development of relevant operating and accounting policies and procedures.
- Fostering a collaborative and supportive culture of teamwork within the Branch, Division and across the whole of ASIO.
Financial Accountant –AEE1 (EL1) level
As a Financial Accountant, your duties will include but are not limited to:
- Managing allocated resources, set work area priorities, manage workflows, developing strategies and evaluate business outcomes.
- Managing and leading a team, including providing clear and consistent communication, setting clear performance and behavioral standards, managing performance, delegating responsibility and guiding and developing people.
- Accountability for the accurate completion of work within timeframes and quality requirements, share own expertise with others and guide and mentor less experienced employees.
- Planning and managing complex to very complex accounting and financial management activities, including balance sheet management and financial statements analysis and reporting.
- Providing clear direction to stakeholders on complex to very complex technical asset and financial accounting issues.
- Applying knowledge and experience in accounting to undertake objective, systematic financial analysis and drawing accurate conclusions based on evidence.
- Developing accounting and financial reporting advice, policies and procedures on complex to very complex accounting activities within ASIO.
- Motivating and mentoring teams, aligning complimentary skills and allocating resources to deliver results in accordance with ASIO’s financial objectives.
- Representing ASIO on accounting and financial reporting matters.
- Analysing complex to very complex financial reporting issues, applying expertise to design, recommend and implement solutions.
- Evaluating activities and processes for compliance with financial management policies and procedures.
- Negotiating with stakeholders on sensitive financial issues to achieve mutually beneficial outcomes.
Pay Services Manager – AEE1 (EL1)
As a Pay Services Manager, your duties will include but are not limited to:
- Managing allocated resources, set work area priorities, manage workflows, developing strategies and evaluate business outcomes.
- Managing and leading a team, including providing clear and consistent communication, setting clear performance and behavioural standards, managing performance, delegating responsibility and guiding and developing people.
- Accurately processing of pay and employee entitlements.
- Interpreting and advising clients on workplace agreement entitlements and conditions of service enquiries.
- Participating in the development of new practices and procedures to streamline processes and develop new and innovative ways of working.
- Effectively liaising with internal and external stakeholders.
- Administration and processing of payroll related activities.
What you will bring
We invite applications from people with the following attributes:
- A logical mind with strong numerical skills, attention to detail, and an aptitude for finance related tasks.
- Strong Microsoft Office experience, specifically Excel spreadsheet manipulation for budget management, costing, data analysis and reporting.
- Experience in managing and coaching staff.
- Well-developed written and verbal communication skills, including a strong attention to detail.
- Strong interpersonal and liaison skills and the ability to develop and maintain relationships with internal and external stakeholders.
- Highly effective and flexible work prioritisation skills, including the ability to maintain a forward work program, meet deadlines, and the ability to coordinate multiple tasks.
Key Skills / Qualifications:
Management Accountant (AEE1) and Financial Accountant (AEE1)
- Attention to detail in the processing of high volume, complex transactions. Ability to adapt to and use a range of software.
- Prior experience (commensurate with level) in a relevant area.
- Understanding of Commonwealth budgeting processes is desirable.
- Accounting (or equivalent) tertiary qualification, and working towards Certified Practicing Account (CPA) or Chartered Accountant (CA).
Pay Services Officer (AEE1)
- Attention to detail in the processing of high volume and, at times, complex transactions.
- The ability to manage competing workloads whilst producing high quality outcomes within timeframes.
- A high degree of self-motivation and a strong work ethic.
- The ability to operate autonomously, provide leadership and works as part of a team.
- Prior experience (commensurate with level) in a relevant area.
What we offer you
ASIO provides a number of benefits to its staff including:
- A competitive salary, including a 7.5% allowance for maintaining a TOP SECRET-Privileged Access security clearance.
- Employer superannuation contributions of 15.4%.
- A variety of leave options, including 4 weeks annual leave.
- Flexible working hours/arrangements to assist you to maintain your work-life balance. (Please note: due to our unique working environment, work from home options are not generally available).
- Access to 7 staff-led diversity and inclusion networks.
- Study assistance, including financial support and study leave for tertiary education.
- Access to an Employee Assistance Program (EAP).
Eligibility
To be eligible for the role, you must be:
- An Australian citizen.
- Assessed as suitable to hold and maintain a TOP SECRET-Privileged Access security clearance.
ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome and value applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander peoples are encouraged to apply.
Reasonable adjustments
Please advise us if you require any additional assistance in order to fully participate in the recruitment process or the workplace.
We will seek to provide any reasonable adjustments within the recruitment and vetting process where possible and when required. We encourage you to contact ASIO Recruitment to discuss any specific adjustments to the process you may need.
Location
These positions are located in Canberra. Relocation assistance is provided to successful candidates where ASIO requires you to relocate.
How to apply
Click on ‘Apply online’ to commence your application. Your application must be complete and include the following:
- A written pitch of up to 800 words using examples to demonstrate how your skills and experience meet the requirements.
- A current CV, no more than 2 pages in length.
- Details of 2 referees, which must include a current or previous manager.
All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages.
ASIO holds all employment applications in the strictest of confidence. It is essential that you do the same. Please do not discuss your application with others as doing so may adversely affect your potential employment.
An order of merit may be created to fill future vacancies which has the same or similar requirements as this position. This merit pool will be valid for up to 18 months.
Closing date and time
02 December at 5:00PM AEDT.
Employment conditions
Employment is under the Australian Security Intelligence Organisation Act 1979. Conditions of service are similar to those applying in the Australian Public Service. We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes. Salary packaging arrangements are also available.
Australian Workplace Equality Index (AWEI)
In 2024, ASIO achieved the AWEI Gold Standard, recognising ASIO’s inclusion work and positive culture. ASIO was one of only 7 public sector employers, and the first Australian intelligence agency, to achieve this status.
The ASIO Diversity and Inclusion Strategy reflects ASIO’s commitment and recognises the benefits of being a diverse and inclusive organisation. For further information about ASIO’s Diversity and Inclusion networks, please visit: www.asio.gov.au/about/diversity-and-inclusion.
Enquiries
If you require further information after reading the selection documentation, please contact ASIO Recruitment at careers@asio.gov.au or phone 02 6263 7888.
We thank all applicants for their interest in applying. In accordance with ASIO policy, we will notify unsuccessful candidates but will not provide feedback on any aspect of the selection process.
More information
For more information about ASIO, please visit: www.asio.gov.au