Project Administrator – Entry Level

Project Administrator – Entry Level

• Provide high level administrative and logistics support in the delivery of educational events
• Initial 12 month employment contract, full-time (37.5 hours per week) with the potential to become a permanent
• flexible/hybrid working structure
• Not for profit, member organisation based in the Sydney CBD

About ASHM Health

ASHM Health is a leading not-for-profit organisation dedicated to supporting professionals in the field of HIV, blood borne viruses (BBVs) and sexual and reproductive health (SRH).  We deliver training, develop the resources and guidelines, run the conferences and advocate passionately for the needs of our members and communities. Our members are physicians, nurses, researchers, epidemiologists, social workers, pharmacists and allied health workers – united to eliminate harm from these diseases and to protect our diverse communities.

At ASHM Health, we are dedicated to building a diverse and inclusive workplace. We are committed to our Reconciliation journey as we strive to represent the communities we serve. As a peak organisation representing health professionals in Australia and New Zealand who work in HIV, viral hepatitis and sexual and reproductive health, our vision is for a workforce that is rich with cultural safety and culturally responsive practices at the core of everything we do. If you are interested in this position but feel your experience does not necessarily align perfectly with the position description, we still encourage you to apply or contact us. You may be just the right candidate for this or other positions at ASHM Health.

About the Position

The Project Administrator works within a team environment to provide logistical support in the delivery of educational events. This includes co-ordination of registration processes, booking travel & accommodation, processing payments, maintaining a database and participation in regular meetings around planning.

With your previous experience providing administration/logistical support to a team within an office environment, you will have well-developed written communication skills and a high level of verbal communication skills, including confidence on the telephone to deal with people at all levels. Utilizing your strong organisational skills, you will work independently to manage multiple tasks, priorities your workload and meet deadlines within a team environment.

Required Qualifications

Tertiary qualification in Business Administration, Information Technology, Health Related field, Project Management or Events Management is desired, enrolment in same or equivalent experience.

Essential Work Experience

• Experience organising and providing logistical support to a professional team.
• Experience working in an office environment in a support role.
• A bright, friendly and helpful nature, with the capacity and preparedness to work as an effective team member in a high-pressure, high-volume work environment.
• Ability to follow direction with meticulous accuracy and attention to detail.
• Ability to work independently to manage multiple tasks, prioritise workload and meet deadlines.
• Well-developed written communication skills, including the ability to write, proof and edit correspondence and other materials.
• High-level verbal communication skills, including an excellent telephone manner, with the ability to deal confidently and courteously with people at all levels.
• Excellent computer skills, including MS Office and data entry and database systems.

Desirable Work Experience

• Experience in the not-for-profit sector, Government and/or Non-Government Organisations.
• Experience working with a customer relationship management (CRM) system or maintaining data records on any other platform
• Understanding of and commitment to the principles of EEO, WHS, cultural diversity and ethical practice.
• A desire to work in a fair, equitable and non-judgemental environment, particularly with people infected/affected by HIV, viral hepatitis and related diseases.

How to Apply

How to Apply

To apply, click the “Apply” button or visit the ASHM website at www.ashm.org.au and navigate to the Careers Page under Current Vacancies.

Applications close on Sunday, 19 January 2024. Please note ASHM Health will review and commence interviewing as applications are received, so please apply as soon as possible. Please include your availability for interviews in your cover letter for this application.

Applications are especially welcomed from people who identify as Aboriginal and/or Torres Strait Islander persons, people from culturally and linguistically diverse backgrounds, and people with disabilities.

If you have any questions about the position, please email humanresources@ashm.org.au

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