Information Management – Traineeship
The Organisation
The Australian Security Intelligence Organisation (ASIO) protects Australia and Australians from threats to their security. In a complex, challenging and changing security environment, our success is built on the imagination and intelligence of our team. ASIO’s people are ordinary Australians but they do extraordinary things – they are our most important asset. To be successful in our mission, we need talented people who are highly capable, dedicated, adaptable and resilient.
We seek to reflect the diversity of the community we protect. ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. We are secretive about what we do, not what we value. Find out more about ASIOs commitment to diversity and inclusion on our website.
The opportunity
Are you seeking a career at an intelligence agency where you can contribute and make a difference to the security of Australia? Do you have an interest in a career in Information Management?
ASIO is offering an exciting opportunity to join our Information Management (IM) – Traineeship Program, commencing early 2026. As a trainee, you will be supported to complete formal tertiary qualifications in Information Management, as well as receive on-the-job mentoring and professional development opportunities.
The program will showcase the breadth of work that ASIO undertakes and set you on a pathway for a career with purpose.
Trainees commence at the ASIO Employee Level 2 (APS 2 equivalent), progressing to an ASIO Employee Level 3 (APS 3 equivalent) after the first 12 months having completed the required program competencies, and promoted to ASIO Employee Level 4 (APS 4 equivalent) on successful completion of the program.
During the 2-year program, you will:
- Move through various technical teams within the Information Management directorate to build your networks and learn new skills.
- Receive on-the-job training regarding information management policies, practices and systems.
- Be supported throughout the program by a dedicated mentor and have access to a range of organisational support mechanisms.
Additionally, you will learn how to:
- Manage the full lifecycle of information.
- Communicate and plan in a work environment.
- Use numerous ASIO information systems.
Role responsibilities
As an Information Management Trainee, you will:
- Assist with the facilitation and management of ASIO’s incoming electronic correspondence and document distribution.
- Assist with the facilitation and management of ASIO’s incoming and outgoing physical correspondence and courier services.
- Use tools and technologies to create, organise, store, retrieve, share, preserve or destroy information and data in accordance with organisational policies and procedures.
- Assist with the management of user access and classify information appropriately.
- Assist others to follow appropriate information and data management behaviours.
- Follow information and data management procedures to meet legislative requirements.
What you will bring
We invite applications from people with the following attributes:
- An interest in starting a career as an Information Management professional.
- A willingness to learn and assist others.
- Enthusiasm and approaches work with a positive attitude.
- Works collaboratively to contribute to team goals.
- Strong attention to detail.
- Excellent communication skills.
What we offer you
ASIO provides a number of benefits to its staff including:
- Significant training and development opportunities.
- A competitive salary, including a 7.5% allowance for maintaining a TOP SECRET-Privileged Access security clearance.
- Employer superannuation contributions of 15.4%.
- A variety of leave options, in addition to the standard 4 weeks annual leave to ensure your work-life balance.
- Flexible working arrangements to assist you to maintain your work-life balance.
Please note:
- Due to our unique working environment, work from home options are generally not available.
- During the traineeship, part-time working arrangements may be considered on a case-by-case basis and may require extension of the program in order to be accommodated.
- Study assistance, including financial support and study leave for tertiary education.
- Access to 7 staff-led diversity and inclusion networks.
- Tailored mentoring opportunities.
- Access to an Employee Assistance Program (EAP).
Eligibility
To be eligible for the role, you must be:
- An Australian citizen.
- Assessed as suitable to hold and maintain a TOP SECRET-Privileged Access security clearance.
ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome and value applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander peoples are encouraged to apply.
Reasonable adjustments
ASIO is committed to fostering a diverse and inclusive environment for candidates to participate within all stages of the selection process. These opportunities may include reasonable adjustment to assessment methodologies to enable full participation.
Please let us know if you require any additional assistance or reasonable adjustments during any stage of the recruitment process in order to fully participate in the recruitment process or the workplace.
Location
The Information Management (IM) – Traineeship Program is Canberra-based and applicants must be willing to relocate. Relocation assistance is provided to successful candidates.
How to apply
Click on ‘Apply online’ to commence your application. Your application must be complete and include the following:
- A written pitch, addressing the following questions (no more than 500 words):
- Why do you consider ASIO’s Information Management (IM) – Traineeship Program to be a good career opportunity for you? In your response describe:
- Why are you applying?
- What are you looking for out of the traineeship?
- What do you think you could bring to the Organisation?
- An up-to-date CV, no more than 2 pages in length.
- Details of 2 referees, which must include a current or previous manager.
*Your written pitch should reference ASIO’s People Capability Framework and with consideration of the role description and classification level you are applying for.
A merit pool may be created to fill future vacancies which have the same or similar requirements to this position. This merit pool will be valid for up to 18 months.
Closing date and time
Monday 3 March 2025 17:00 AEDT
No extensions will be granted and late applications will not be accepted.
The Recruitment Selection Process – what to expect
We thank all applicants for their interest in applying for the Information Management (IM) – Traineeship Program. Please be advised that our selection process is rigorous and extensive.
All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages. The stages themselves may include; application submission, eligibility checks, online testing, skills-based assessment and panel discussion.
ASIO holds all employment applications in the strictest of confidence. It is essential that you do the same. Please do not discuss your application with others as doing so may adversely affect your potential employment.
We ask all applicants for their patience throughout the process. Once complete, we will notify unsuccessful candidates but will not provide feedback on any aspect of the selection process.
The Recruitment Selection Process – Timeframes
As we are recruiting for an early 2026 intake, candidates can expect the following timeframes for the recruitment selection process:
- Program advertised – from January 2025 to April 2025.
- Assessment Centers – May to June 2025.
- Notification to candidates – June to August 2025.
- Program commences – early 2026.
Employment conditions
Employment is under the Australian Security Intelligence Organisation Act 1979. Conditions of service are similar to those applying in the Australian Public Service. We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes. Salary packaging arrangements are also available.
Enquiries
If you require further information after reading the selection documentation, please contact ASIO Recruitment at careers@asio.gov.au or phone 02 6263 7888.
More information
For more information about ASIO, please visit: www.asio.gov.au.