Executive Officer to the Chair and Chief Executive Officer

Work Unit Office of the Chief Executive Officer

Job type: Full time

Duration: Ongoing

Salary: A07BI ($111,238 – $119,632)

Location: Batchelor/ CDU

Position number: 4311

Closing: Sunday 16 April 2023

Contact: Dianne Yali (Director People and Culture) 0498 288 806

Information for applicant: Applications must address each selection criteria individually, include a resume and a completed Application form

Apply online link: Applications to be emailed to recruitment@batchelor.edu.au

Context Statement: Batchelor Institute is the only First Nations dual sector tertiary education provider in Australia. The Institute is uniquely positioned to recognise multiple ways of being, doing and knowing in the world. The Institute recognises the Sovereignty of multiple Nations and privilege the positioning of First Nations peoples as knowledge holders in all educational transactions with Western knowledge systems. To play a key role in understanding of Council’s vision to enlist First Nation’s perspectives, philosophies and practices in all learning and teaching and operations of the Institute.

Primary Objective: The Executive Officer provides high level secretariat and administrative support to the Chair and the Chief Executive Officer and coordination of their office.

Key Duties and Responsibilities

1. Manage correspondence for the Chair and the Chief Executive Officer and initiate and monitor progress on responses, projects and tasks allocated to other employees to ensure deadlines are met.
2. Anticipate needs, coordinate and provide assistance with relevant papers / briefings prior to meetings.
3. Prepare correspondence for the Chair and the Chief Executive Officer’s signature.
4. Liaise with and respond to enquiries from external stakeholders, members of the public and all levels of staff to provide appropriate advice on the Institute’s functions and activities.
5. Advise Institute staff of relevant decisions taken by the Chief Executive Officer.
6. Assist with the efficient day to day administrative operation of the Chair and the Chief Executive Officer’s office by developing and maintaining appropriate procedures and systems and providing assistance to other staff when required.
7. Actively contribute to a culture of achievement within the Institute and develop and maintain effective collaborative relationships with a diverse range of stakeholders.
8. Maintain effective governance and reporting systems in all areas of responsibility and adhere to required work, health, and safety requirements.

Selection Criteria – Essential

1. Demonstrated ability to work effectively in culturally diverse teams within the social, political, and cultural environments of Aboriginal and Torres Strait Islander families, communities and organisations.
2. Proven ability in providing administrative support and advice at an executive level in a challenging environment including:
   1. maintaining high levels of confidentiality;
   2. organisational and time management skills, prioritising competing requirements, and meeting critical deadlines; and
   3. maintaining professional relationships with senior people in the Aboriginal community and organisations, in the public and private sectors and other Batchelor managers.
3. Demonstrated research capacity to prepare high quality complex correspondence, submissions and papers.
4. Demonstrated written and oral communication skills in a diverse environment including the ability to effectively communicate with Aboriginal and / or Torres Strait Islander people.
5. Proven ability to work independently and as part of a team, use initiative, adapt to change, be self-motivated in high pressure situations.
6. Extensive knowledge in computer systems including word processing, spreadsheets, email, records management, database and major business systems.
7. A sound knowledge of the principles of equity and diversity, occupational health and safety, and records management.

Selection Criteria – Desirable

1. Ability to quickly acquire knowledge of the Institute’s structure, functions and objectives.
2. Relevant qualifications.

Additional information:

• Applicants must provide at least one Aboriginal or Torres Strait Islander
• Original qualifications or original certified qualifications must be provided.
• Applicants must have an Ochre Card and a current Police Check and/or the ability to obtain these prior to
• Arising from the Chief Health Officer Direction No.55 of 2021, all Batchelor Institute employees are required to provide evidence of three doses of an approved COVID 19 vaccination except in circumstances where there is a medical exemption.
• Applicants must be able and willing to undertake travel throughout the NT and Interstate (sometimes in a light aircraft passenger) and possess a C class Driver’s

How to Apply

• All applications must include a completed application lodgement form
• A covering letter
• Each selection criteria must be individually addressed
• Current CV/resume to be included
• Aboriginal and/or Torres Strait applicants are encouraged to apply.

Closing Date: Sunday 16 April 2023

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