Executive Assistant

• Opportunity to provide proactive high-level executive support for two members of NWMPHN’s Executive Team
• Full time (1.0 FTE), Maximum term role until 30 June 2025
• Remuneration starting at approx. $70K p.a + superannuation + salary packaging
• Generous NFP salary packaging options up to $18,550
• Docklands office location with option to work some days at home

The Executive Assistant is responsible for providing proactive high-level executive support function for two members of NWMPHN’s Executive Team and managing the Executive Directors’ correspondence (phone calls, email inbox, etc.) – responding to, or fielding queries wherever possible.

The Executive Assistant will take a project management approach to the work that they do and will play a critical role in enabling the completion of key streams of work for the Executive Directors by the required deadlines.

About Us

We are North Western Melbourne Primary Health Network (NWMPHN), Victoria’s largest independent, locally governed and run, not-for-profit PHN, dedicated to improving primary health care in our community.

What are PHNs?

PHNs have been established with two key objectives:

• increasing the efficiency and effectiveness of services for community members, particularly those at risk of poor health outcomes
• improving coordination of care to ensure people receive the right care in the right place, at the right time

A typical week may include:

• Provide high-level administrative support to the Directors to enable effective and efficient decision making and strategic leadership of the organisation
• Manage complex calendar and scheduling requirements, cognisant of relevant priorities and deadlines
• Coordinate numerous regular strategic meetings and events, collating papers, taking minutes and following up on actions
• Taking minutes of confidential meetings and timely follow up on action items
• Drafting correspondence from each Executive and source information as requested

We are looking for someone who has:

• Relevant business qualification to degree level and/or equivalent experience
• Proven successful track record (3 – 5 five years) assisting at Senior Executive level
• Advanced Microsoft Office skills including understanding of SharePoint and benefits of its use
• Sound understanding and previous experience in supporting corporate governance in order to effectively support each Executive Director
• Maintaining excellent standards of service in a high-pressure work environment requiring confidentiality, tact, judgement and discretion
• Well-developed verbal and written communication skills
• Excellent organisational skills
• High level ability project managements skills and ability
• Proven ability to work independently, prioritise work and demonstrate initiative and a business improvement mindset
• Proven ability to exercise discretion in dealing with confidential and or sensitive matters
• Proven ability to maintain accurate records and up to date filing systems

What’s in it for you?

• A friendly and supportive professional environment
• Career progression opportunities
• Great work-life balance (Hybrid options to work from home and in office)

Other Benefits:

• Newly Introduced Life Leave – up to 4 days of paid leave a year for cultural celebrations, family events, or your birthday
• Generous paid parental leave for primary and secondary carers
• Additional paid leave at Christmas/NY
• Can apply for additional purchased leave (48/52)
• Fun social club and health and wellbeing activities

The successful candidate will be required to undertake a National Police Check.

NWMPHN is proud to be an equal opportunity employer. We recognise the importance of attracting and retaining talent that mirrors our diverse community. Applicants from Aboriginal or Torres Strait Islander background are strongly encouraged to apply.

How to Apply

To apply for this job go to: https://nwmphn.recruitmenthub.com.au/Vacancies and enter reference 6662399

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