Administration Assistant, Executive Office

POSITION VACANT

Administration Assistant, Executive Office

12-month Full-time Parental Leave Replacement

$88,372.97 per annum + Superannuation

+ 12 RDOs + Christmas shutdown  

The New South Wales Nurses and Midwives’ Association (NSWNMA) in association with the Australian Nursing and Midwifery Federation New South Wales Branch (ANMF NSW Branch) seeks an Administration Assistant to join our Executive Office on a temporary full-time parental leave replacement basis until 24 December 2025.

You will be working for a highly respected association and one of the strongest and largest unions nationally. We have a successful track record of being a strong advocate for our members which is evident by our year-on-year membership growth.

This is an exciting time to join NSWNMA as we are in the process of modernising our systems and processes. We are seeking someone who has demonstrated administrative support experience in joining a high performing executive team in the Office of the Elected Officers.

If you are a high achiever, enjoys varied and dynamic work, this role is for you.  Your work includes organising high level committee meetings, coordinating submission of reports, briefings and related document for Senior Executive(s) attention and updating and maintaining administrative records.

Key Accountabilities:

1. Support the Executive Administration Manager with executive administration tasks such as diary appointments, records and correspondence, scheduling, organising and prioritising meetings to facilitate the smooth operation of the Executive Office.
2. Draft and prepare operational arrangements for a range of meetings, including but not limited to, correspondence, meeting agendas, meeting papers, attendance, catering, accommodation and travel.
3. Update and maintain records and databases, complying with record management processes across a range of systems to ensure information is accurate, stored correctly and accessible in consultation with Executive office staff.
4. Act as a point of contact for the Executive Office, liaise with stakeholders and action requests to coordinate communication and proactively ensure responses meet deadlines.
5. Contribute to a range of projects where required, to support the achievement or organisation level strategic and operational objectives.
6. Provide general high-level administrative assistance and support for a range of tasks to support the Executive Office function, as required.

Key Considerations:

• Ability to manage competing priorities and providing consistently high levels of support, given heavy workloads and short deadlines.
• Ability to handle a range of matters with discretion and maintain confidentiality when required.
• Must develop and maintain strong, effective working relations within the Association, the Executive Office, and other key NSWNMA key stakeholders and agencies.

How to Apply

How to apply for this position:

Click here to submit your application online. In your application, briefly outline your ability to meet the Key Accountabilities and Key Considerations found in the Administration Assistant, Executive Office position description.

NSWNMA/ANMF NSW Branch is an Equal Opportunity Employer and fosters a diverse workplace.

Applications close Thursday, 21 November 2024.

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