July 11, 2018

Registrar, Loans

  • 12 month part time fixed term role (0.6 FTE)
  • Band 3.2.13 $70,045 pro rata plus super
  • Opportunity to work in one of Melbourne’s most iconic venues

About Arts Centre Melbourne

At Arts Centre Melbourne, we bring people together for remarkable experiences.

Sitting beneath our iconic Spire, we’re Australia’s largest and busiest performing arts centre. Each year we stage more than 4,000 performances and public events and welcome over 3 million people through our doors. In fact, as a cultural and architectural landmark in our nation’s cultural capital, we’ve showcased the best of Australian and international performing arts for over 30 years.

We’re proudly the home of our flagship Resident Companies – The Australian Ballet, Melbourne Symphony Orchestra, Melbourne Theatre Company and Opera Australia – and a range of presenters who collectively bring our stages and spaces to life.

Together with our own program of performances, events and activities we offer a diversity of audiences a distinctly multidimensional approach to participation, education and entertainment. We’re also home to Australia’s national archive of performing arts, the Australian Performing Arts Collection, which encompasses the history of circus, dance, music, opera and theatre.

The Collection is a centrepiece of the vision for Arts Centre Melbourne’s Reimagining project, which aims to transform the Theatres Building, create a new public realm, and introduce a purpose-built fourth campus, which will become home to an expanded Australian Music Vault, and a new Australian Performing Arts Gallery to showcase the Collection in a major new tourism and cultural drawcard.

Our organisational values describe behaviours we demonstrate in our interactions with visitors, presenters, government and each other: Leadership, Community, Care More and Creativity.

For a glimpse into Arts Centre Melbourne click here.

About the Business Unit

The purpose of Collections is to enrich and inspire diverse audiences through the understanding and enjoyment of Australian performing arts history.

The objectives of the Business Unit are:

  • To be Australia’s leading museum for the performing arts and create a world class venue to showcase the Australian Performing Arts Collection.
  • To demonstrate excellence in the care, development, preservation, documentation, and display of the Australian Performing Arts Collection
  • To provide our audiences with meaningful experiences through dynamic exhibitions and public programmes, and innovative digital engagement.
  • To recognise and celebrate our diverse communities and their role in the visual and performing arts
  • To support contemporary practitioners through active collecting, exhibiting and commissioning

About the Position

As the Registrar, Loans you will be responsible for managing outgoing and incoming loans at the Arts Centre Melbourne.

You will be responsible for the management and accountability of collection materials that the Arts Centre Melbourne lends and borrows to and from external bodies for use in for public programs such as exhibitions, displays and touring exhibitions. You will also support other access activities by participating in exhibition and research activities on a needs basis.

To be successful you will require:

  • An appropriate tertiary qualification. Post graduate qualifications in Museum Studies or an equivalent qualification.
  • Demonstrated experience in the management of incoming and outward loans for use in public programs such as exhibitions, displays and touring exhibitions.
  • Demonstrated experience in performing risk assessments and managing risks to collections on loan including insurance and transport, security and storage, handling and exhibition display, conservation and environmental requirements, OH&S issues.
  • Demonstrated experience in the area of collections management, and in particular, the processes and procedures involved in acquisition, registration, digitisation, condition reporting, preventive conservation, collection handling, rehousing, storage, location tracking and transport.
  • Demonstrated experience, competency and understanding of contemporary computer systems such as MS Office suite, collection management and location software such as EMu and MV Wise and digitisation software and equipment such as the Adobe suite, flat bed and film scanners and digital SLR cameras.
  • Extensive knowledge and experience in the application of national and international principles, practices, standards and ethics relating to lending of cultural collections.
  • Excellent interpersonal and communication skills including written and oral, in relation to liaising, influencing, consulting, collaborating and reporting with senior management, peers, and other related external stakeholders.

Arts Centre Melbourne employees enjoy a range of benefits including:

  • Opportunity to receive free house seats and complimentary tickets to our shows
  • Organisational-wide learning and development and wellbeing programs
  • Discounted commuter benefits and onsite car-parking
  • Access to health care insurance at competitive rates
  • Food and beverage discounts at our staff café and surrounding restaurants.

How to Apply


Interested applicants must address the key criteria in their cover letter and submit together with a current resume as one combined document. Please refer to the position description below for further information, including the key criteria.

To submit your application, click on the Apply button below by Sunday 22 July 2018  

Applications are open to those with full-working rights in Australia
Arts Centre Melbourne is an Equal Employment Opportunity Employer

Download File Registrar Loans.pdf

Applications close: AUS Eastern Standard Time

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